Top tips for holding a charity golf day

With golf season in full swing, there’s no better time to plan a charity golf day.

Fundraising news // 25th July 2017

With golf season in full swing, there’s no better time to plan a charity golf day.

In 2016, myeloma patient and avid golfer Stephen Kaye was asked by the Hartsbourne Country Club in Bushey, England, to organise a golf day in support of Myeloma UK. The event was a huge success and raised £40,000 to help us continue supporting myeloma patients and their families across the UK.

If, like Stephen, you enjoy spending your free time on the fairways and want to make a difference to myeloma patients and their families, here’s our top tips for organising a similar event.

  1. Contact the Myeloma UK Fundraising Team

Our Fundraising Team is here to support your plans from start to finish. They can provide you with a fundraising pack that contains information and promotional items to help brand your event.

  1. Choose the right venue, date and time

Make enquiries at various clubs to find out which one offers the best deal for a round of golf and a meal. Choose a date that doesn’t clash with other major events in your social circle or community, and remember to consider timings for the day i.e. daylight hours, the first tee off time, factoring in time for refreshments or a meal, a raffle and speeches.

  1. Assemble your team

Many hands make light work, so divide up the responsibilities! For larger tournaments you may want to set up an informal committee. Ask committee members if they have any connections in the community who can assist with your tournament. Get your committee to help with promoting the event, securing prizes, selling tickets, handling money, taking pictures, coordinating refreshments and cleaning up.

  1. Budgeting is key

Creating a detailed budget will help keep your expenses in order. List all possible expenditure, like venue hire, food, beverages, entertainment and promotional materials (don’t forget, many golf courses offer discounted charity rates). Once you know all of your expenses, decide on an entry fee per person or team that covers your costs and leaves you with a profit to donate to Myeloma UK.

  1. Get the word out

Generating enthusiasm is key to the success of your tournament. Consider using posters, flyers, word of mouth, email, local media and social media, or your intranet at work. Don’t just tell people about the event, let them know why you are doing it.

  1. Rustle up support and some raffle prizes

Asking people to donate prizes may feel awkward but you could be surprised by how much people are willing to help a good cause. Think about the way you want to approach local businesses and explain why you are raising funds for Myeloma UK. Ask them to donate prizes or sponsor a hole/green/fairway for the tournament in return for exposure at the event. This could be their logo in the programme, posters or even on large boards placed at key sections of the course.

You can also invite companies to put forward their own team and encourage them to invite their clients to play against them. Myeloma UK can provide you with a letter of authority to prove to businesses that you are a registered fundraiser – just ask our Fundraising Team.

  1. Competitions and boosting your funds

Everyone loves a bit of friendly competition. Offer prizes for the longest drive, nearest the pin, a hole in one and the best team or individual score. Another idea is to ask one of the clubs pros to be on hand at a particularly difficult hole and offer to take shots for a suggested donation to help the players’ scores.

  1. On the day

Make sure everyone helping out with the event knows what they’re doing and that they enjoy the day. Before the event ends, make a short speech to thank people for taking part and include some information about Myeloma UK. If possible, tell participants how much money has been raised and use this opportunity to promote any future events.

To find out more about holding your own golf event for Myeloma UK, contact our Fundraising Team on 0131 557 3332 or email fundraising@myeloma.org.uk

If you’re a keen golfer and want to raise awareness of Myeloma UK on the course please have a look at our golf caps available to purchase from our online shop.